Position:
Job Title: Materials Controller
Reports To: Materials Manager / Assistant Materials Manager
Deputy: None
Acts as Deputy For: Materials Executive
Role Purpose:
The Materials Controller is responsible for the receipt, inspection, storage, control, and dispatch of aviation parts, supplies, and equipment in accordance with company procedures and regulatory requirements. The role ensures full traceability, regulatory compliance, and efficient support to operational and customer needs.
Key Responsibilities:
Materials Receipt & Inspection:
- Receive, inspect, and verify incoming aviation parts, supplies, and equipment against purchase orders, certifications, release documentation, and company procedures.
- Check quantity, condition, damage, and airworthiness status. Ensure compliance with acceptance and traceability requirements.
Storage & Inventory Control:
- Store materials in designated, secure, and environmentally controlled areas.
- Maintain segregation of serviceable and unserviceable parts to prevent contamination or mixing.
- Maintain accurate and up-to-date stock records in inventory systems (e.g. AMOS, QUANTUM).
- Record locations, quantities, batch/serial numbers, expiry dates, and traceability.
- Conduct regular cycle counts, stock audits, and full physical inventories. Investigate and resolve discrepancies.
Dispatch & Logistics:
- Pick, pack, and dispatch parts in accordance with sales orders, repair orders, and exchange requests.
- Verify quantities, product details, and supporting documentation. Arrange shipments in compliance with customer instructions, UK shipping regulations, customs requirements, dangerous goods regulations, and CAA/EASA Part 145 standards.
Regulatory & Compliance:
- Ensure strict adherence to regulatory requirements, including traceability and quarantine procedures.
- Comply with export control regulations and shipping regulations (including IATA/DG).
- Handle hazardous materials in accordance with safety regulations, including correct labelling, storage, and documentation. Maintain records in line with aviation and regulatory standards.
Operational Support:
- Process purchase requests, purchase orders, sales orders, exchange orders, and repair orders in accordance with company procedures.
- Manage AOG (Aircraft on Ground) situations promptly and effectively to minimise downtime.
- Coordinate with shipping agents, suppliers, and internal teams.
- Support customers by locating and dispatching parts efficiently.
- Operate material handling equipment (e.g. forklifts, pallet jacks) safely and responsibly. Maintain tools and equipment in serviceable condition.
Housekeeping & Continuous Improvement:
- Maintain a clean, organised, and safe storeroom environment.
- Work in accordance with company health, safety, and aviation standards.
- Operate in line with Gamit Limited’s ISO9001 and ISO27001 management systems.
- Contribute to continuous improvement initiatives.
- Assist colleagues and provide cover as required.
Authority:
- Authority to receive, inspect, accept, quarantine, or reject materials in accordance with company procedures.
- Authority to arrange shipments in line with approved processes and regulations.
- Authority to escalate regulatory, safety, or documentation concerns to management. Authority to prioritise AOG and urgent operational requirements.
Collaboration with Other Positions / Departments:
- Finance & Administration
- Accounts AMAC Basel Stores and Parts & Services Team
Requirements:
Essential:
- Previous experience in an aviation logistics or quality inspection environment.
- Strong understanding of aviation component documentation and acceptance standards.
- Knowledge and experience of shipping requirements, including Dangerous Goods.
- Strong operational awareness and problem-solving skills.
- Excellent communication skills. Ability to work accurately and under pressure.
Desirable:
- Experience within a Part 145 maintenance organisation.
- Familiarity with inventory management systems such as AMOS or QUANTUM. Awareness of ISO9001 and ISO27001 management systems.
Qualifications:
- GCSE Mathematics and English at Grade C (or equivalent) or above.
- Aerospace-related qualifications (advantageous).
- Familiarity with different currencies and conversions.
- Clean driving licence and a valid passport.
About Gamit Ltd:
Gamit was founded in 1990 and selected London Stansted Airport as its headquarters location at the time due to the expansion plans for it to become a major London International Airport. The specific aim of Gamit was and still is to supply professional and technical support to local and international MROs (Maintenance Repair Organisation), airlines, private and corporate aircraft owners. From inception Gamit has seen a stable growth proving an upward trend year on year in profits which in turn has increased services offered to its customers worldwide, ranging from financial institutions from the United States of America to contracts with MROs as far as the Far East. The support and services Gamit offers include; consultancy, engineering project management, technical representation, engineering record audits and a stockist of aircraft spare parts supporting supply chain management requirements on both Commercial and Business Aviation aircraft platforms. The key to Gamit’s growth is our ability to understand the customer’s needs and exceeding their expectations in achieving the goal. Over the years, Gamit has built a strong reputation for a professional, high quality and flexible service targeting long term relationships. An important driver to Gamit’s success is the services provided within the VIP and Head of State area of completion projects. In recent years Gamit has been proud to support some of the world’s finest and largest projects in aviation history which has contributed to Gamit earning a strong reputation in this respect. In 2021 Gamit merged with AMAC Aerospace to further enhance services and client support delivered to the Aviation market place, internationally. AMAC Aerospace is a well-established MRO and Completion centre represented as a Group of Companies, headquartered in Basel, Switzerland where the focus is on business aviation aircraft completions, maintenance, IFE upgrades, engineering with minor & major STC development and CAMO to name but a few areas of business activity. AMAC Corporate Jet, based out of Zurich, provides first class services in aircraft charter, aircraft management and aircraft sales. JCB Aero deliver serial production products to all aviation sectors including interior ship sets for Airbus Helicopters (ACH) & Agusta Westland and are a worldwide renowned production facility for aircraft cabin refurbishments & innovations. AMAC Aerospace Turkey are strategically positioned in both Istanbul and Bodrum serving both Europe and Middle East markets. The Istanbul team offer support for mid-size jets with capabilities on multiple OEM’s. The Bodrum team offers MRO services to support the commercial airline sector including: line and base maintenance, component support, end of lease transitions and storage hand in hand with services offered by Gamit. AMAC Aerospace has grown to be one of the top Companies of its kind in the world, supporting some of the most astute and positively demanding organisations and has cemented its close connections to the workforce at Gamit through the merger. For further information please go to the AMAC Aerospace Group of Companies website.
